How We Helped a Global Team Find Its Rhythm — and Save Thousands

It started with a simple question:

“Why are we building 70 different reports… to say the same thing?”

This was the question that sparked it all. A global client—spread across multiple countries—reached out with what seemed like a reporting problem.

But as we dug deeper, it became clear:
It wasn’t just about reports. It was about complexity, duplication and a whole lot of missed opportunities.

The Real Challenge: Too Many Teams, Too Many Versions of ‘How Things Are Done’

Each country had its own way of working—own templates, timelines, tools, even definitions of success. Reports were being built, sent, ignored and re-built in loops.

Everyone was busy. But no one was aligned.

And the cost? Not just in dollars (though it added up to thousands), but in lost time, energy and clarity.

What We Did: Built a Centre of Excellence (CoE)

But not just a typical CoE. This one was lean, smart, and built from the ground up—by people who understood the day-to-day grind, not just theory.

We embedded one of our experienced practitioners into the client’s global team. They didn’t come in with slides—they rolled up their sleeves and got to work:

• Mapped every process—what was working, what wasn’t, what was duplicated
• Listened to teams across countries (yes, some of those 2 a.m. calls were real)
• Identified reports no one used anymore but were still being built, week after week
• And asked: “What would make your life easier?”

The Shift: From Chaos to Clarity

We brought together a core team in India—analysts who could take over the work, but more importantly, rethink how the work was done.

Here’s what changed:

• We automated 70% of the repetitive reports using simple, low-code tools
• We removed outdated, unused reports—saving teams hours every week
• We created a single, unified dashboard everyone could rely on
• And we built smart alerts—so people saw issues before they became problems

What used to take days now took minutes. And what used to confuse, now informed decisions.

The Results? Real, Measurable, and Meaningful

• Over $25k in cost savings (just by eliminating redundancy)
• 60% faster turnaround on insights
• Clear, consistent reporting across all markets
• A central team that felt like an extension of every country team—not a distant service desk

What started as a project became a partnership. The CoE didn’t just support operations—it became the brain and backbone of it.

Why It Worked

Because we didn’t just build a centre. We built trust.

We brought empathy, expertise, and a mindset of “we’re in this with you.” No jargon. No quick fixes. Just people who knew how to make things better—and did.

If Your Business Feels Like It’s Running on Repeat…

Maybe it’s time to take a step back.
To ask: “Is there a smarter, simpler way?”

At Vasutti, we believe there always is.

We help businesses build Centres of Excellence that do more than centralize—they optimize, humanize and transform. And we don’t just set it up and walk away.

We follow a Build–Operate–Transfer (B-O-T) model:

• Build the right structure, with the right people and processes
• Operate it seamlessly while driving efficiency and maturity
• And when you’re ready, we transfer ownership back to your teams — fully empowered, fully equipped

It’s transformation with a clear handover, not dependency.

Curious what that could look like for your business? Want to explore what a CoE could look like for your team?

Let’s talk. Drop us a note at info@vasutti.com